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PODS Charity (Parents Opening Doors)

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Privacy Policy

Privacy Policy

Purpose

This website privacy policy describes how Parents Opening Doors hereafter known as PODS protects and makes use of the information you give the Charity when you use the website.

If you are asked to provide information when using the website, it will only be used in the ways described in this privacy policy.

This policy is updated from time to time. The latest version is published on www.podstelford.org

This website privacy policy was reviewed on: 04/08/2025

If you have any questions about this policy, please email elaine@podstelford.org or write to: PODS Hub, 1 Hawksworth Road, Central Park, Telford, Shropshire TF2 9TU.

PODS gather and use certain information about individuals in order to provide support and services and to enable certain functions on this website.
PODS also collect information to better understand how visitors use this website and to present timely, relevant information to them.

Scope

This policy covers the PODS website and any data gathered via the website in particular but not limited to any forms that are completed and submitted.

Target Audience

The intended audience for this policy is the general public

Responsibilities

The main responsibility for policy implementation and review rests with the Data Officer and CEO.

At this time the Data Officer (whom has sufficient IT knowledge and Experience) shall act as IT Officer for PODS and set up and support the PODS website. Any IT enquiries should be directed to support@podstelford.org

What Data PODS Gather

PODS may collect the following information:

  • Contact information including email address
  • Website usage data
  • Other information relevant to service user and professional enquiries

How PODS Use This Data

Collecting this data helps us understand what you are looking for from The Charity, enabling PODS to deliver improved support and services.

Specifically, PODS may use data:

  • For internal records
  • To contact you in response to a specific enquiry
  • To send you relevant information and updates

How PODS Use This Data

What is a cookie?

A cookie is a small file placed on your computer’s hard drive. It enables the PODS website to identify your computer as you view different pages on our website.
Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable PODS to see information like how many people use the website and what pages they tend to visit.

How we use cookies

PODS may use cookies to:
  • Analyse web traffic using an analytics package. Aggregated usage data helps to improve the website structure, design, content and functions.
  • Identify whether you are signed in to the website. A cookie allows PODS to check whether you are signed in to the site.
  • Test content on the website. For example, 50% of PODS users might see one piece of content, the other 50% a different piece of content.
  • Store information about your preferences. The website can then present you with information you will find more relevant and interesting.
  • To recognise when you return to the website. PODS may show you relevant content, or provide functionality you used previously.
Cookies do not provide PODS with access to your computer or any information about you, other than that which you choose to share with PODS.

Controlling cookies

You can use your web browser’s cookie settings to determine how the website uses cookies. If you do not want the website to store cookies on your computer or device, you should set your web browser to refuse cookies.
However, please note that doing this may affect how our website functions. Some pages and services may become unavailable to you.
Unless you have changed your browser to refuse cookies, our website will issue cookies when you visit it.

Controlling Information About You

We will never lease, distribute or sell your personal information to third parties unless we have your permission or the law requires us to.

Any personal information PODS hold about you is stored and processed under our Data Protection Policy (PODS-CP-003), in line with the Data Protection Act 1998 and General data Protection Regulations 2018.

Security

PODS will always hold your information securely.
To prevent unauthorised disclosure or access to your information, PODS have implemented strong physical and electronic security safeguards.

PODS also follow stringent procedures to ensure the charity works with all personal data in line with the Data Protection Act 1998 and General data Protection Regulations 2018.

Links From PODS Site

The website may contain links to other websites.

Please note that PODS have no control of websites outside the www.podstelford.org domain. If you provide information to a website after clicking on a link, PODS are not responsible for its protection and privacy.

Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.

Approval Name: Nicola Jones

Position: Trustee/ Chairperson

Review Date: 04/08/2026